E-Commerce EDI Program for the Quebec Healthcare Network

Welcome Suppliers and Establishments of the Quebec Healthcare Network.

In 2010, InterTrade Systems was mandated to provide an EDI Network for Quebec’s Health Establishments to enable the exchange of electronic business documents with their Suppliers. The goal of this program is to facilitate the purchasing process between the Establishments and their Suppliers by using EDI to standardize and automate the exchange of business documents, replacing the use of email and faxes (paper).

EDI Documents to be exchanged:

• Catalogue Updates (832)
• Purchase Orders (850)
• Purchase Order Confirmations (855)
• Advance Shipping Notice (856)
• Invoices (810)
• Product Transfer and Resale Report (867)
• Functional Acknowledgements (997) which serve as a receipt, to acknowledge that the EDI transaction was received

Electronic data interchange (EDI) to facilitate the exchange of commercial documents between business partners

What is EDI?

Essentially, EDI is an electronic communication system that provides standards for exchanging data electronically. EDI platforms ensure that digital business documents (like Purchase Orders and Invoices) sent from one business partner in a specific format gets to its trading partner in a format that can be easily integrated without manual intervention. In other words, a Purchase Order or Invoice travels directly out of a sender’s computer system directly into a receiver’s computer system without any human intervention; No paperwork, no hassles, regardless of the internal systems being used by either party. Business documents that once took days and weeks to process are now created and delivered within hours.

Advantages to using Electronic Transactions (EDI)

1. Productivity : Automation and standardization of otherwise manual processes
2. Reliability : Reduced errors from manual entry
3. Optimization : Reduced administrative costs
4. Visibility : Real-time view over all transactions exchanged
5. Reduced Costs : Improved Supply Chain processes and management

Many Health Establishments and Suppliers are already using EDI to exchange business documents. Register today!

* French only.

1. About InterTrade.

Since its foundation in 1996, InterTrade Systems has established itself as a partner of choice for companies, large and small, seeking to address their supply chain challenges and associated EDI needs. As a Tier-1 B2B solutions provider, we are recognized for our strong expertise in EDI networking solutions as well as our product data synchronization (catalogues) offering. Our experienced team caters to thousands of clients in various industries.

On October 5, 2022, SPS Commerce, a leader in retail cloud services, acquired InterTrade. Visit spscommerce.com/intertrade for more information.

2. What are the next steps?

For Health Establishments:

• Simple Online Registration: Click the Registration button. Once registered, an InterTrade representative will contact you to start your EDI implementation.
• Service Agreement: During your registration to the EDI program, you will be asked to accept a service agreement, which is identical for all Quebec Health Establishments.

For Suppliers:

• Simple Online Registration: Click the Registration button for the option of your choice and follow the online instructions. Once registered, an InterTrade representative will contact you in the following days to complete your EDI implementation based on your chosen option.
• Service Agreement: During your registration to the EDI program, for option 1 (Web EDI) or option 2 (EDI Exchange), you will be asked to accept a service agreement, based on the option of choice, which is identical for all suppliers doing business with Quebec Health Establishments.

3. What are the costs of exchanging compliant EDI transactions within the Quebec MSSS program?

The costs of the program differ according to your current business exchanges within the health network (establishment or supplier). To know the prices related to you and your business, please refer to the corresponding section.

4. Who can I contact for help?

Contact us or call 1-800-873-7803 and an InterTrade representative will be happy to help you.

You currently do not trade EDI transactions and would like to know more? InterTrade can help you! We offer an array of EDI solutions that can be adapted to your specific needs, whatever the level of complexity of your IT systems.

Program Details for Quebec Health Establishments

InterTrade is the exclusive EDI provider for all Quebec Health Establishments.

When you register for this program, you will be asked to accept a service agreement, which is identical for all Quebec Health Establishments.

Applicable Fees:

• Registration and initial set up fee is $1,000 (one-time fee)
• An annual fee of $1,500 will be invoiced for the use of InterTrade’s ecConnect platform, required for the transmission of your EDI data.
  (This annual fee will be invoiced only after you have completed and passed the necessary tests and begin your EDI data exchange with your first supplier.)

Please visit the links in the left navigation bar for more information on this program.
When you are ready to start the process, click on the registration link.

Program Details for Suppliers

Are you EDI ready ? … The deadline to avoid possible non-compliance charges is January 1st 2020.

InterTrade offers a complete array of solutions allowing you to exchange compliant EDI documents with the health network!

As a supplier, please select one of the below options for your EDI exchanges:

1. Web EDI

• The MSSS WEB EDI Portal addresses the needs of vendors that do not use EDI or are currently unable to meet the required specifications.
• The WEB EDI allows you to immediately begin to exchange compliant EDI transactions with the Quebec Health Establishments.

MSSS WEB EDI price:

Registration

2. EDI Exchange

• This option is available to you, if you are currently trading EDI transactions with other business partners and are ready to exchange all the required EDI transactions with the Quebec Health Establishments ; 832, 850, 855, 856, 810 and 867.
• Sign up as a “Trading Partner only” account on InterTrade for the MSSS program. Using this option allows you to keep your existing VAN provider and simply inter-connect  with InterTrade to trade with the establishments.

Applicable Fees for EDI Exchange within the MSSS program:

• EDI document compliance testing must be completed for per each document type (832, 850, 855, 856, 810 and 867) with the MSSS. A testing fee of $150 per document type applies.
• Additional fees of $0.20/transaction are applicable for each document exchanged within the MSSS program and will be invoiced monthly to the supplier.

Registration

3. VAN and Managed Services

• If you would like more information about VAN services offered by InterTrade, or would like to discuss other options available such as; development, translation and transmission of your EDI files, contact us and an InterTrade representative will be happy to help you.